Sage 200 Extra Online

The cloud-based accounting solution keeping you informed on the go

Sage 200 Extra Onlines

If you need a powerful accounting software solution that lets you keep up with your business finances on the go then Sage 200 Extra online provides you with just that.

Sage 200 Extra Online is an incredibly flexible accounting solution with enhanced security and automated backups. With it comes the best-in-class Windows® Azure™ platform with data centres that comply with key industry standards for enhanced security and experience automated data back-ups and 24-7 monitoring.

What really separates Sage 200 Extra Online is the ability to access your data on the move through your mobile. With this you can access the powerful analytical tools you need to run your business at any time you need.


The Financials module is the core financial management and accounting module that comes as standard with Sage 200 Extra Online. Get the financial details you need to make informed decisions.

  • track budgets, drill down into data and deal with VAT submissions
  • get flexible accounting periods which can be open, closed and re-opened
  • in-depth analysis and reporting and make adjustments to journals to ensure your accounts are accurate and up to date
  • enter a batch of journals and put transactions on hold before authorisation
  • choose VAT inclusive or exclusive prices
  • automate statements, standing orders and direct debits
  • get a view of outstanding payments
  • advanced multi-currency options, including exchange rate changes
  • understand how changes impact your cash flow as your business changes
  • record assets and manage depreciation with straight line or reducing balance methods
  • integrate your Sage 50 Payroll to streamline process with the HM Revenue and Customs (HMRC)

CRM for Sage 200

The Customer Relationship module comes as standard with Sage 200 Extra, and will help you manage important relationships easily and intuitively. Get a 360° view of your customer to support your marketing, sales and customer service.

  • automate your sales process, helping sales teams work on the most profitable and winnable deals
  • get instant access to your calendars, accounts, reports, pipelines, contacts and call lists – empowering sales people to sell
  • give marketers the tool to reach the right people at the right time and manage a campaign over multiple channels
  • track new leads and sales opportunities and get powerful reports to improve your next marketing campaign
  • grow your company by sharing information across your business’s departments, helping you make more informed business decisions
  • create and manage targeted marketing lists and campaigns by integrating your Sage 200 CRM software with MailChimp and Swiftpage
  • reduce duplication of data and of work by allowing employees to update a single, central database.
  • access your key information on the road with mobile CRM apps, providing you with access to customer data, tasks and appointments
  • you’ll get access to one free user for Sage 200 Extra CRM but you can also add additional users to meet the demands of your business.


The Commercials module is an optional module with Sage 200 Extra Online that makes responding to product demands quick, accurate and fully automated. Manage your stock with a sophisticated stock management system that’s linked to your financial data.

  • select different delivery addresses per line, specify different delivery addresses to one supplier, see price negotiation data
  • purchase goods in up to 100 currencies and view costs associated with importing goods
  • remotely authorise orders via a secure web user and apply authorisation limits and alerts while you’re busy
  • compile order lists based on what you need for back-up orders
  • spot errors by keeping an eye on the running total when you match invoice line items to orders
  • flag invoices under dispute so they won’t be updated to the Purchase Ledger
  • control stock items by serial or batch number, include criteria like “sell-by” and “use-by” dates
  • manage suppliers and your stock over multiple locations.


Project Accounting

Project Accounting is an optional module with Sage 200 Extra Online that helps you control your costs and maximise your profits by understanding the detail of each and every project you manage.

  • flexible billing schedules that can differ by project and by customer
  • manual or automatic bill production with simple to use templates
  • analyse expenditure by employee or contractor, and by type of work and/or project
  • view, authorise and print timesheets and expenses online
  • set up projects with unlimited parent and sub projects
  • name and configure fields to match your business needs
  • add an unlimited number of additional fields and define their function
  • submit and approve timesheets and expenses on the move
  • personalised workspaces for each user help to get the right information to the right people
  • post costs to the associated nominal codes with Work In Progress functionality
  • integrate project accounting with accounts, sales and purchase order processing, and Sage 50 Payroll.

Bill of Materials

The Bill of Materials module is an optional module with Sage 200 Extra Online and allows you to monitor, control and cost your manufacturing processes. If your business is involved in any light manufacturing, we can help you deliver products on time and on budget.

  • get accurate and detailed cost analysis as well as component requirements by product line
  • support assembly, repackaging of bulk items, resource planning and scheduling work and materials ordering
  • allocate processes and resource times and use an unlimited component structure giving you a detailed view of your BOM processes
  • monitor quality standards in line with regulations such as ISO
  • trace serial numbers and batches back to suppliers and key components.

Excel reporting

The Excel reporting tool allows you to take data from Sage 200 Extra Online and filter, format and formulate within Excel. The standard Excel reports that come with Sage 200 Extra Online, include nominal, customer, supplier and stock.

  • add your own data to workbooks along with charts and formulas
  • get in-depth analysis on specific business functions such as financials or stock levels
  • pivot and analyse data in more detail
  • workbooks can easily be uploaded and you can run them time and time again with refreshed data
  • if you’d like more in-depth reports then we can offer extra Excel reports at an additional cost.

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