Invitation to tender
What is an invitation to tender?
An Invite to Tenders (ITT) is an information document completed by the organisation looking to procure services and sent to likely suppliers.
Why use an ITT Template?
A smooth procurement process starts with presenting detailed and accurate data/ information to the most suited providers. Our ITT templates will help you to consider what information tenderers will need to know in order to supply you a full and accurate proposal.
Our templates are an aid to help organisations gather the correct information internally prior to going out to tender, and help to display that information in an easily digestible way that supports an efficient procurement.
Our Invite to tender templates
Our templates are free to download and use. Price Bailey does not need to be consulted on the procurement, but we would welcome the opportunity to be involved.
*These templates will aid discussions; providers may still require further information to that detailed.
Payroll ITT
This template is designed for organisations that are looking to outsource their payroll. It captures all the key details a provider needs, including employee numbers, pay frequencies, compliance obligations and systems in use.
Completing it ensures suppliers understand your needs upfront and helps you compare responses with confidence.
Outsourcing ITT
Use this template when inviting tenders for outsourced finance or back-office support. It helps you set out your organisation’s requirements clearly, from scope and reporting to timelines and integrations, so that providers can give you like-for-like proposals.
A solid starting point for running a fair and efficient selection process.
For those looking to procure Price Bailey services, these documents do not need to be completed. We will hold a scoping call with you and your team to gather the correct information, aiming to reduce your administrative time. Should you feel it is beneficial to use the document in preparation for our call, though, please do.
What are some FAQ’s our experts receive?
How to write an invitation for tender?
Start by outlining your organisation’s background, the services required, and any compliance or system needs. Include timelines, evaluation criteria, and contract details so suppliers can prepare like-for-like bids. A structured template ensures you cover all the essentials and makes it easier to compare proposals fairly.
What is the difference between ITT and RFP?
An ITT (Invitation to Tender) is a formal, prescriptive request for suppliers to submit detailed bids against fixed requirements. An RFP (Request for Proposal) is broader, inviting suppliers to suggest different solutions. In short: ITTs are stricter and compliance-driven, while RFPs are more flexible and open to creative approaches.
Is an invitation to tender legally binding?
The ITT itself is not a contract, it’s an invitation for suppliers to submit offers. A binding agreement only arises once a tender is accepted and a contract is signed. However, organisations may be legally obliged to follow their stated process and evaluation criteria fairly.